Acceptable use policy is defined as a policy that a user must agree to follow in order to be provided access to a network or to the Internet.
Email privacy policy is defined as a policy that details the extent to which e-mail messages may be read by others.
My opinion
It is recommended that a company or an organization to adopt the two policies mentioned above if they conduct some or all of their business processes using Internet.
The Acceptable use policy (AUP) will state the full detailed rules and regulations that a person has to abide and agreed upon. For an example, this policy is commonly practiced by education organizations. It requires the students to sign this policy agreement before being accepted studying in the campus. By having this policy, the students will know what are the rules and regulations that they must follow and not breaking any of them.
The Email privacy policy will state the rules and regulations that a person must follow and also understanding on how the organization deals with this communication tool. By having this policy, it helps the people within the organization to comprehend on how the organization operates the email system. In addition, it will avoid any misunderstandings, misuse and intruding of privacy. For an example, if there is no email privacy policy being adopted by an organization, then the organization happened to read the employees emails without informing them that the organization will do so, this will create a problem between the employees and the organization.
Proposed Email Privacy Policy for PC Connect Private Limited
1. The policy should be complementary to the ethical computer use policy.
2. It explains what will happen if the users severs his or her connection with the organization.
3. It asks the employees to be careful when making organizational files and documents available to others.
4. Email passwords should be kept strictly confidential and no sharing of this information.
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